FINCON USER NOTICE
HIGH PRIORITY
Dear Fincon User
Most of you have your year end in February. If you are changing from period 24 to period 25, you should read this e-mail carefully. You can do most of the checks before you do your year end. You can do points 1 to 3 now already, so that you don't get caught in the rush on 28 Feb. That will also give us an opportunity to help you before things get critical, should you need it. SO DO IT NOW.
Note: Remember that you can roll debtors and creditors separately from the ledger. This gives you an opportunity to fix things in the ledger whilst trading in period 25 in debtors and creditors, should you need it.
1. Upgrade to version 5.163.001 or later.
The current version of Fincon is 5.167.002. If your version is prior to 5.163 we suggest that you upgrade to the latest version. There is an online help facility available form that upgrade which may be of help during this period, should you require it.
REMEMBER TO BACKUP ALL YOUR COMPANIES BEFORE UPGRADING. If you are running the Fincon Server, please make sure that you update the server and the Fitcomm DLL to the latest versions on the website. You can get the Fincon upgrade here: http://www.fincon.co.za/winfinup.exe. The new Fitcomm DLL is also included in the WinFinUp.exe file. It should be copied to the windows/system folder. Please call our offices if your are not sure how to go about it. The latest Fincon server is here: http://www.fincon.co.za/FinconServerSetup.exe.
2. Make sure period 12 balances
System / System Maintenance / System Verify / Select All Accounts for Period 12 / Accept. If the trial balance total it is not 0.00, or if there are any accounts listed, do the following:
System / System Maintenance / System Rebuild / Select all accounts for Period 1 / Accept. When finished re-check the system verify. If the trial balance total is still not 0.00, please contact our office to help you fix it.
3. Verify account allocations
System / System Maintenance / Verify Account Allocations / Select All Accounts / Accept. If no accounts are listed after it completes, the allocations are in order. If any accounts are listed do the following:
Re-index all the files: System / System Maintenance / Reindex files, select all, Accept.
Rebuild all accounts: System / System Maintenance / System Rebuild / Select all accounts for Period 1 / Accept.
Rebuild the account allocations: System / System Maintenance / Rebuild Account Allocations.
Verify account allocations again. If you still have accounts listed, please contact our office so that we can help you fix it.
Before you start the roll from 24 to 25 (ledger).
IT IS THE SAME PROCEDURE AS ANY OTHER MONTH END. LEDGER; LEDGER MAINTENANCE; LEDGER PERIOD END.
5. Please back up your information. (All companies).
Make sure that the backup is usable. Do not skip this step, as you will not be able to recover from an aborted year end without a backup.
6. Make sure you have enough space on the hard drive.
Check that you have al least 2x the size of your current Findata folder available on the same drive as your Findata folder.
7. Your year end archive date should be 2009Feb.
Remember this is period 12. So select February month and 2009 year, on the screen where the system asks you to enter “I am Really SURE”.
8. Make sure that the archive completes without any error messages.
When the yearend is complete, you will be in period 13 again. The previous periods 1 to 12 will be in archive Feb2009. The previous periods 13 to 24 are renumbered to 1 to 12. March 2010 is period 13, February 2010 is period 12.
If an error occurs, please restore the backup before trying to run the year-end again. Feel free to contact us if you are not sure about anything to do with the process.
Good luck in your business ventures in 2010!
The Fincon Team
Tel: 012 663 7567